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Importing data from one Google Sheet to another can be tedious if done manually. Thankfully, the IMPORTRANGE function in Google Sheets provides an efficient way to import data from another Google Sheets file. Here’s how to use it.
The IMPORTRANGE Function in Google Sheets
The IMPORTRANGE function in Google Sheets is a powerful tool that lets you pull data from another Google Sheets file into your current spreadsheet. It creates a dynamic link by referencing the source file’s URL and a specific range of data. The syntax for the IMPORTRANGE function is as follows:
Once set up, any changes in the original spreadsheet automatically reflect in the target sheet, saving time and eliminating the need to update data across different files manually.
How to Import Data From Another Google Sheets File
The IMPORTRANGE function is useful when working across multiple spreadsheets orcollaborating with others. With it, you can keep complex or sensitive data in a separate sheet while importing only the necessary information into a shared document.
Using the IMPORTRANGE in Google Sheets is fairly straightforward. Here’s what you’ll need to do:
For example, if you were to import data from a sheet namedLoan Dataand the range isJ3:J13, you would enter this formula:
While referencing data from a Google Sheet file for the first time, you should see the#REF!error. Simply, click the error, and select theAllow Accessoption to grant access to the source file.
Once you complete the above steps, your imported data should appear immediately. Keep in mind that if you’ve imported a large amount of data, you may need to wait a few seconds. If you see#ERROR!after entering the formula, there might be a syntax issue, so check and correct it.
Limitations of IMPORTRANGE Function in Google Sheets
The IMPORTRANGE function in Google Sheets is useful for importing data between different files, but it does have some limitations to keep in mind. First, you need an internet connection for the function to import data and ensure it stays updated. The frequency at which the data refreshes can vary, depending on the size of the imported data and the stability of your network connection.
Additionally, the formatting from the original sheet does not carry over, meaning you’ll have toformat the data in the destination sheetmanually. Since the function pulls data dynamically, handling large datasets from multiple sources can slow your spreadsheet and cause errors.
Lastly, if the source file’s sheet is renamed or the referenced cells are moved, you must update the IMPORTRANGE formula accordingly.
Despite its limitations, the IMPORTRANGE function remains your best option for pulling data from another Google Sheets file, thanks to its ease of use.
