How to share your Google Calendar with friends and colleagues

Google Calendar tops our list offavorite calendar apps for Androidbecause it offers excellent features to keep track of your schedule and stay organized. When you have everything sketched, sharing your calendar is a convenient way to inform your coworkers or family members about upcoming meetings, events, and appointments or show them when you’re busy or free. Depending on why you want to share a Google calendar and who you’re bringing in, you can make it public or restricted to selected people. You’ll need at least aninexpensive Chromebookor a desktop browser to share a Google calendar and manage permissions accordingly, but the process is straightforward.

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Creating a shared Google calendar

There are different ways to share a Google calendar. It can be done privately with specific people, allowing you to control who sees your schedule and whether they can review your availability or meeting details. You can also share a Google calendar publicly using a link, making it accessible to anybody with the URL. Each calendar can be shared independently, so you can keep your personal calendar private and only share relevant ones with your family or coworkers. Whichever way you prefer, the process is easy and only takes a few minutes.

We recommend having access to a computer, as the iOS and Android apps don’t allow you to create a shared Google calendar. If you don’t have access to a PC, use a desktop browser on your mobile phone or tablet, but the experience won’t be great.

You’ll benefit more fromcreating an appointment calendar with Google Calendarif you’re in a business setting.

Sharing your calendar with specific people gives you control over who sees it and can alter it. You’ll manually select the participants and configure what they can access or change. Use it when sharing work, family, or any schedule not meant for the public.

While you can’t share a Google calendar using the mobile app, you can invite guests to an event there. When creating or modifying the event:

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Sometimes, making your calendar public makes more sense (and is easier) than manually sharing it with specific people. Once shared, anyone with the link can join. For example, it’s useful for venues that share upcoming events with clients. However, use it cautiously, as anyone off Google can access the calendar.

Unsharing a Google Calendar

Regardless of the method you used above, unsharing a calendar is simple.

Change event visibility of shared Google calendars

Every participant in your shared Google calendar can access new and existing events in the calendar according to the permissions you gave them. However, you can change the visibility of an individual event to control who sees its details. Participants permitted to make changes to events will still know what the event is about, but people with lower permissions will see the event slot as Busy.

Change individual event visibility on the Google Calendar app for Android and iOS

Change individual event visibility on a desktop browser

Let Google help you make planning a breeze

Google Calendar sharing can help you streamline appointment scheduling and keep others posted about upcoming events and appointments. To be even more productive and stay on top of your schedule, here are thetop tips and tricks to get the most out of Google Calendar.

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Sharing a Google calendar with specific people or groups

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