How to Schedule a Meeting in Microsoft Teams
Whether you’re a fan of meetings or not, you cannot deny how important they are for the success of the team. Conducting meetings keeps leaders informed about the progress and struggles of their subordinates and helps team members feel included and heard.
One of the best tools for scheduling meetings is Microsoft Teams. In this post, we’ll cover how you can do so using the Microsoft Teams desktop/web and mobile apps.
How to Schedule a Meeting in Microsoft Teams on the Desktop or Web App
Before getting right on it, first and foremost, verify you’re doneinstalling Microsoft Teams on Windows 10/11 or on your Mac device. You can also simply log into the Teams web app from your browser. Once done, schedule a meeting from your PC using one of three methods.
Via Calendar
On the left-hand panel of the app, go toCalendar. Select theNew meetingbutton located in the upper-right corner. Alternatively, you can click on any date and time on your calendar. This will open the New Meeting form. Fill in the necessary blocks:
You can also add additional information about the meeting in the editor box at the bottom of the page. When finished, simply select theSavebutton in the upper-right corner. Your attendees will automatically receive an email about the scheduled meeting.
Via Channel
If you’re using a paid subscription in Teams, you could schedule a meeting from a channel you belong to. This allows everyone in the channel to access and participate in the meeting. To do this, follow the steps outlined below:
Via Chat Conversation
If you want to schedule a one-on-one meeting, it’s possible to do so from the chat. Simply go to your chat box, and click on the conversation with whom you want to set a meeting. Then, select theSchedule a meeting iconbelow the message text field. This will open the New Meeting form with the required attendees pre-filled.
Note that this method only works in the paid subscription and with people inside your organization. After scheduling your meeting, you can thenjoin your Microsoft Teams meeting via phone or desktopon the set date.
How to Schedule a Meeting in Microsoft Teams Mobile App
Whether you’re using a free or paid version of Teams, you can schedule a meeting from the mobile app on yourAndroidoriOSdevice. Here are the steps to do so:
Can I Invite External Participants to a Teams Meeting?
The short answer is yes, people outside your organization can be invited to a Microsoft Teams meeting. All you need to do is add their email address to the attendee list, and they will receive an email about the meeting details.
An Easy Way to Get Your Team Together
Scheduling a meeting is just one of the many functionalities of Microsoft Teams. It’s a handy app for keeping in touch with your workmates, sharing files with them, and creating groups. As remote work becomes increasingly common, Microsoft Teams will be one of the most important tools to have on hand.
If video feeds are looking a little laggy in Microsoft Teams, there are a few tricks you can use to get things running smoothly again.
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