If you’ve got too many needless emails cluttering your inbox, you’re able to either archive or delete them. But you might be wondering: Do archived emails get deleted, and is archive the same as delete?
Archived emails are removed from your inbox, and deleted emails will end up in the Trash. But when is it beneficial to archive, and when is it preferable to delete? Does archiving emails save space in Gmail? In this article, we will go through both functions in detail and when it is best to use each.
What Happens When an Email Is Archived?
When you archive an email in Gmail, it is moved from your inbox and related categories to All Mail. However, you can still access the email using Gmail labels or in your All Mail folder. It will also be deducted from the number of unread emails in your inbox.
Keep in mind that archived emails are not deleted unless you manually delete them from your Gmail account. Also, if someone replies to an archived email, the response email will appear in your inbox.
How to Archive an Email in Gmail
You can archive one or more emails by selecting the checkbox in front of them and clicking theArchiveicon at the top.
you’re able to also right-click on the email and selectArchivefrom the menu.
How to Find Archive Emails in Gmail
To find archived emails in Gmail, go toAll Mailon the sidebar of Gmail to find your archived emails.
Alternatively, you can enterin:archiveinto theGmail search barto view only archived emails.
How to Automate Email Archiving in Gmail
If you don’t want to manually select emails to archive, you’re able to use Gmail’s filter feature to do it automatically for you. Here’s how you can do it:
How to Unarchive Emails in Gmail
If you mistakenly archived an email that you want in your inbox, you can undo it by selecting theUndoat the bottom notification pop-up.
However, if you missed the notification, go toAll Mailand select the email. At the top, click theMove to Inboxicon.
Alternatively, you’re able to enterin:archiveinto theGmail search barand select one or more emails you want to unarchive. Right-click on your email and selectMove to Inboxfrom the list.
What Happens When an Email Is Deleted?
When you delete an email from your Gmail account, it is automatically removed from your inbox and moved to the Trash folder. you’re able to either permanently delete the emails orrecover deleted emails to your inboxfrom the Trash folder.
When you permanently delete an email, you also delete any associated attached files. However, emails in your Trash folder are permanently deleted after 30 days. You can also empty your Trash folder completely.
How to Delete an Email in Gmail
There are two methods for deleting an email from Gmail. You can select one or more emails from the inbox and click theDeleteicon at the top.
you’re able to also right-click on selected emails and selectDeletefrom the list.
How to Delete Multiple Emails in Gmail
If you wantto delete multiple emails in Gmail, selectAllfrom the drop-down menu of the checkbox at the top and click theDeleteicon.
However, it will only delete 50 emails at a time, and if you want to delete a lot of emails, then you need to do it multiple times.
Alternatively, you can configure a Gmail filter to automatically delete emails from certain senders.
What Is the Difference Between Archiving and Deleting an Email?
There are many differences between Gmail archive vs. delete, depending on how they function. Here are a few significant differences to remember:
When Should You Archive an Email?
If you are wondering when it’s preferable to archive vs. delete emails from your Gmail account, here are a few reasons to prefer archive emails rather than delete them:
Gmail Archive vs. Delete Emails: When Is It Best to Delete an Email?
There are many reasons why you should delete an email instead of archiving it. Here are some of the best reasons to delete unwanted emails from your Gmail inbox:
How to Delete Archived Emails
Archived emails stay in your Gmail account until they are manually deleted. You can delete archived emails in a couple of ways. Here’s how you can do both:
Why Is Archiving an Email a Better Option?
When it comes to Gmail archive vs. delete email, it’s often best to archive your emails. That way, you’re able to go back and find an email whenever you prefer. Additionally, this allows you to keep track of all past conversations and makes it easy to locate specific information when needed.
Deleting emails might result in data loss and make it more difficult to retrieve information later. As a result, you won’t have to worry about losing emails that you can easily archive and move out of your inbox.
In general, only delete emails that you are certain you will never need again. So, if you don’t want to delete something forever, choose Gmail archive instead of deleting it. Similarly,clean up your Outlook inbox by archiving emailsyou don’t want to delete.
Organize Your Gmail Inbox by Archiving Emails
Now you know the answer to: “Is archive the same as delete or not?”. Archiving helps you keep your inbox organized and clutter-free by moving emails that you no longer need to the All Mail folder.
For example, if you receive a new email and process it, you can quickly archive it to keep your inbox clear. However, any emails that you deleted in the Trash folder or archived in the All Mail folder can be easily moved back to your inbox folder.
