6 Tips and Tricks to Make the Most Out of the Mail App on Mac
Mail is one of the most powerful apps you’re able to use on your Mac. This app can help you manage all your email accounts and messages with just a few clicks. Of course, you need to know how to use the app properly.
Keep reading to find out the best tips to make the most out of the Mail app on your Mac.
1. Customize Your Toolbar
When you open the Mail app, you’ll see there are a bunch of useful buttons at the top of the window. This is the toolbar, and you can customize it however you want. All you need to do is follow these steps:
And that’s it. If you don’t like how your new layout looks, you can always go back to the default toolbar by following the steps above and dragging the default toolbar located at the bottom of the window into your current toolbar.
2. Add a New Account
When youstart using the Mail app, you’ll only have your Apple ID’s email address registered. However, you’re able to add more accounts whenever you want. And they don’t have to be linked to your Apple ID; you can add any account from pretty much any email service provider. This is what you need to do:
And that’s it. You can now access all your mail from any email address by selecting it from the app’s sidebar. If you can’t see the sidebar, clickView > Show Sidebar. And if you don’t want an email address, you cna quicklylog out of Mail on your Mac.
3. Choose Your Default Email Address
After you have added all your accounts to the Mail app, you’ll want to make sure you’re using the right one to send your emails. After all, you don’t want to send an important message to your boss with that embarrassing account you created during your teenage years.
Fortunately, Mail lets you set a default email address, so you don’t have to worry about what account you’re using. This is what you need to do.
Now next time you compose a new message orscheduled an email on your Mac, the email address you selected will always be the one sending the message by default. you’re able to use the same steps you change your address, or if you want to go back to choosing the correct email address manually, you can selectAutomatically select best account.
4. Synchronize Your Email
While the Mail app will try to show you all your mail as soon as you add your accounts, there’s the possibility that some emails are still missing. If that’s the case, it’s possible to synchronize your email manually like this:
And that’s it. Your Mac will take care of the rest, and you should then be able to see all your mail. If you want to synchronize a specific account, you can go toMailbox > Synchronizeand select the account you want.
5. Create Your Own Signature
If you want all the messages you send to look professional, you should consider adding a signature. Not only will it look better, but you won’t have to add your name at the end of every new message.
This is how you can create your own signature on Mac:
Now, the next time you create a new message, your signature will automatically appear in your message. If you have more than one signature, you’ll be able to change it before you send the message by clicking the dropdown menu next toSignature. Make sure to give each signature a clear name, so you don’t mix them up.
If you want to delete any of your signatures, you just need to follow the steps above, select your signature, and click the"-" buttonnear the bottom of the window. Then clickOKto confirm.
6. Change How You Preview Your Mail
By default, you should see the first couple of lines of your mail. This can be pretty helpful if you want to know what the message is about without opening it. However, the preview takes more space, so you might not get to see as many messages.
Fortunately, you can customize the preview to see as many lines as you want. Here’s how:
Master the Mail App on Mac
These are just some of the best tips to start making the most out of the Mail app on your Mac. You can try any of these tips, and if you decide you don’t like them, you can always go back to your previous settings.
Once you start to master the Mail app, it’s possible to try playing around with other first-party apps on your Mac, like Notes.
Have you switched over to Apple’s built-in Notes app? Here are a few tips on making the most of it.
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