10 tips and tricks for easy scheduling in Google Calendar
Google Calendar has evolved from being a platform for scheduling. It’s widely used and has overone billion users worldwide. It’s no surprise that it’s theleading calendar app on Android. You can do a lot with Google Calendar outside of creating events and scheduling calls. It has advanced features that you can access on any device. Our tips and tricks will show you how to maneuver your way through Google Calendar on any smartphone,Chromebook, or web browser-compatible device you own.
No one likes mixing deadlines with brunch plans
1Use shortcuts in Google Calendar
If Google Calendar on the desktop is your preferred platform, you can use an array of keyboard shortcuts to boost productivity. We listed some must-use shortcuts below, but check out thefull list of Calendar shortcutson Google’s support page.
Move to the next date range
Refresh your calendar
View the current day
Go to a specific date
Month view
Custom view
Agenda view
Create a new event
See an event’s details
Delete an event
BackspaceorDelete
Return to the calendar grid (from the event details page)
2Compare schedules between participants
Organizing an event is challenging for people with busy lives. To help you match up your time with everyone else’s, Google Calendar shows you the participant’s schedules simultaneously. Here’s how to access the feature.
3Email all event participants
Google Calendar automatically informs your participants if you’ve made any changes to an event (for example, time, date, or attachments), so you don’t need to email them if you adjusted an event’s details. But if you need to send a message to all participants, Google Calendar can help with that.
4Share your calendar with others
Sharing your calendar lets others check your availability in seconds. While people can view your calendar on any platform, you’ll need to head to the desktop version of Google Calendar to share it with them. Here’s what you’ll do.
5Adjust automatic reminders for events
Google Calendar’s automatic reminders are handy, but you may want to adjust when these reminders appear, as they default to 30 minutes. You can set a reminder at various times, and you can also set multiple reminders for the same event.
TapXon any notification to delete it.
6Automatically email yourself your daily agenda
Google Calendar contains a dedicatedview called Schedule to see your daily agenda. It’s a handy way to see your upcoming events, but you can also get this information emailed to you daily. After activating this, you don’t need to open Google Calendar to see your itinerary. However, you’ll use the desktop version of Google Calendar to set it up. Here’s how to do it.
You can also forward your daily agenda toan alternative email addressyou have set up.
7Change Quick Responses when emailing
Google Calendar suggests Quick Responses when you email event participants. There are four options, and while the generic messages are helpful for most situations, you might want to adjust them to something more personal. The process is fast and simple.
8Add extensions to Google Calendar
Google Calendar is popular because it’s a simple calendar in its build, but that also happens to be one of its drawbacks, making it a bit too restrictive for some users. However, like Google Chrome, Google Calendar has many extensions to increase its capabilities. These range from integrated Zoom meetings to a contact manager. These integrations only work on the desktop version.
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9Add a secondary timezone
If you work with people around the world, it can be easy to get confused by time zones. Google Calendar can display a secondary timezone, so you can check at a glance what time an event starts in a different part of the world. This feature is only available on the desktop.
Secondary time zones can only be viewed in theDayandWeekcalendar views.
10Restore and recover deleted events
Everyone has accidentally deleted an important event at some point. Google Calendar’s Trash feature lets you recover deleted events, restoring all associated information to the state the event was in before you deleted it. This feature is exclusive to the desktop version of Calendar.
Events in your Trash are deleted after 30 days. We recommend only deleting events within a month of the date in case you need to recover them.
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Hi, can you please tell me how your version has +Create in black (like mine and my daughters) but my sons has +(colourful)Create. Also Settings drops down to ‘Appearance’ on mine and my daughters calendars but Settings drops down to ‘Density and Colour’ on my sons. There are slight differences but I cannot determine which is newer and how to update the one(s) that need updating.
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